Scholarship ProcessorMore Scholarship Processor - Vistra Energy (Garnett)


: $99,680.00 - $166,810.00 /year *

Employment Type

: Full-Time


: Education - Post Secondary

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Scholarship Processor

Financial Aid & Scholarships

Position Overview

The Office of Financial Aid and Scholarships reports to the Vice Provost for Enrollment Management which includes the following functional units: Office of the Undergraduate Admissions, Financial Aid and Scholarships, Student Information Systems and the Office of the University Registrar.

The Office of Financial Aid and Scholarships (FAS) serves students, families, and the community by providing federal, state, and institutional financial aid information and resources to assist students in achieving their educational goals. FAS is committed to providing quality financial aid services to its constituents while maintaining accountability in the administration of public, institutional, and private financial aid funds. Services are designed to support the educational goals of the individual student and the goals of the university as they relate to retention and graduation. The promotion of educational access and equity for all students is a central focal point for FAS as they work with a diverse student population.

Job Description

60% Data Processing and Management

  • Processes and evaluate information to determine applicants eligibility for institutional need and merit aid
  • Post approximately 7000 FAS scholarship awards annually into Campus Solutions to support and facilitate the recruitment of incoming freshmen and transfer students.
  • Utilizes reports to monitor students for any change to their information, which may affect the scholarship award, posting changes in Campus Solutions and revising awards letters as needed.
  • Coordinate with Student Information Services to review, print, and mail scholarship award letters(distribute scholarship award notifications)
  • Review quality control mechanisms to ensure the accurate and timely awarding of scholarships to students
  • Work directly with the School of Engineerings Office of the Dean to coordinate joint scholarship letters for students receiving both FAS and Engineering scholarships. Inputs the combined scholarship award information into Campus Solutions. Submit copies of joint award letters to Engineering for review and their records before mailing.
  • Responsible for updating and maintaining the Access database yearly to provide accurate combined FAS and School of Engineering scholarship awards.
  • Annual reviews and updates scholarship processing policies and procedures
  • Interprets policies and procedures for awarding entities as they relate to scholarship awarding criteria.
20% Award Coordination
  • Utilizing established protocols, oversees the awarding of specialized scholarships, including confirming parental eligibility (if applicable), students academic eligibility and/or enrollment status and reviewing applicable documentation as needed.
  • Using methodology provided from supervisor, determines the amount of awards and/or funding necessary for the specialized scholarships and monitor fund expenditures throughout the year
  • Notify students when applicable that the checks have been received and are available to be picked up by the students. Communicate details of the scholarships as needed to Student Accounts and Receivables
  • Provide training to staff as needed regarding specialized scholarship training, National Merit check receipt and processing of scholarship checks.
  • Serves as back up to posting of aid in the applicable Athletics and University Scholarship management systems.

20% Correspondence and Communications Management
  • Monitor and respond to inquiries to the FAS scholarship email account
  • Review requests from outside entities (i.e., corporations, businesses, organizations) to be added to the Private Scholarship listings on the KU Affordability website and render decision Escalates any questionable entities to supervisor for review and final decision.
  • Update KU affordability website annually with specialized scholarship applications for institutional funds, as well as any updates and changes in deadlines for private scholarship applications
  • Liaison with Enrollment Management Communications to ensure Featured Scholarships are added and removed the appropriate websites as needed.
  • Monitor deadlines so the Featured Scholarships can be removed when the application deadline has passed.
  • Update HawkHelp Knowledge base as needed to reflect scholarship policy and procedures

Required Qualifications

  1. High School diploma or completion of G.E.D. equivalency.
  2. One-year experience in skilled clerical, accounting, auditing and/or administrative support work, including experience with basic office computer systems -OR- one year post-secondary education.

Preferred Qualifications

  1. Individual must have excellent written & verbal skills
  2. Individual must be resourceful & work well with diverse student/family populations.
  3. Individual must use problem-solving skills for a variety of situations.
  4. Record keeping skills and ability to organize and manage multiple detailed tasks accurately.

Associated topics: broker, broker dealer, commodities, fiduciary, fund, market, risk, securities broker, stock, trader * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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